CALL FOR WORKSHOPS

The ISMAR 2023 organizing committee invites proposals for workshops to be held in conjunction with the ISMAR conference. The workshops will be scheduled on October 16th (Monday) and October 20th (Friday) and can be conducted in hybrid mode, in alignment with the ISMAR conference.

ISMAR workshops aim to provide a platform for presenting novel work, work in progress, and position papers. The workshops are intended to bring together researchers, developers, technology providers, practitioners, and users for an in-depth and interactive discussion of important / emerging issues in augmented, mixed, and virtual reality through an informal yet thought-provoking exchange of ideas and information. We encourage workshops that go beyond the “mini-conferences” format of organization and promote interactive discussions among presenters and participants.

The workshops may target a specific application area, a specific research area, or a topic of general interest to the ISMAR community. The scope of the workshop should be consistent with the main conference topics. Please visit the conference website for more details: https://ismar23.org/.

We envision the workshops to serve as launch pads to propel the ISMAR community forward in certain research directions, to build a sub-community around common research interests, and to build bridges between ISMAR and other research communities.

Workshop proposals must be submitted before May 8th, 2023 (23:59 AoE, Monday). A committee will review the workshop proposals, and notify the organizing team of acceptance by May 17th, 2023.

Important Dates

- Workshop proposal deadline: May 8th, 2023 (23:59 AoE, Monday)
- Workshop acceptance notification: May 17th, 2023 (Wednesday)
- Workshop calls for participation issued by: May 29th, 2023 (Monday)
- Workshop acceptance notifications issued by: August 7th, 2023 (Monday)
- Camera-ready materials: August 21st, 2023 (Monday)

Workshop Format

ISMAR workshops may be organized in different formats. We encourage a format that involves interactions and discussions, beyond a mini-conference” format, i.e., a series of paper presentations followed by Q&A. The workshop, for example, can be organized in a seminar style, where attendees are invited to participate in the discussion of the papers in the workshop actively. Organizers may include, for example, break-out sessions, hands-on sessions, curated panels, or pro-contra discussions of reading lists. Workshops may also be organized as a combination of multiple formats. The organizers should explain clearly the proposed format of their workshop in the proposal.

Publication Options

Workshop organizers can choose one of two options regarding publication: (1) The workshop’s papers will be published in ISMAR 2023 adjunct proceedings and IEEE Xplore (Accepted papers should be formatted using the IEEE Computer Society VGTC format and will be subject to the registration and publication processing policy of ISMAR 2023.), OR (2) The workshop’s papers will not be published but will be distributed as supplemental material along with the ISMAR 2023 proceedings, as a part of the conference material.

Submission Guidelines for Workshop Proposals

Workshop proposals are to be submitted online via PCS: https://new.precisionconference.com.

The proposal should be submitted as a single PDF document containing:

1. Title of the workshop.
2. Preferred date for the workshop: October 16th (Monday)/October 20th (Friday)/no preference
3. Presentation mode: online or physically in Sydney
4. Themes and topics of interest:
  - Brief description of the research issues that the workshop will address.
  - Reasons why the workshop is of interest to the conference participants.
  - Reasons why the workshop is timely and relevant for ISMAR 2023.
  - Industrial interest (optional).
5. Format of the workshop (including a rudimentary agenda).
6. Whether workshop materials should be published in the proceedings.
7. Organizers (having two organizers for a workshop is the minimum requirement):
  - Names.
  - Affiliations.
  - Research interest.
  - Short bio.
8. Potential program committee members.
9. Audience: approximate the expected number of participants and submissions (range)
10. Call for participation document.

A template for the workshop proposal can be found here: Proposal Template.

Organizers (a minimum of two organizers per workshop) are expected to be proactive in the field where they propose a workshop. Potential workshop organizers should also note that at least one workshop organizer is required to attend the workshops they are organizing. Any change to the workshop organization team must be submitted in writing at least two weeks before the workshop paper deadline. No changes to the workshop organization team can be made after this date to ensure that potential participants submitting papers to workshops are aware of the final organization team.

Workshop Organization

The workshop organizers are responsible for setting up an online reviewing system, as well as managing the paper submission and reviews for their respective workshops. Note that no PCS or similar system will be provided for the workshops.

Workshop organizers will be expected to issue their calls for participation no later than May 29th, 2023 (Monday) and to issue any acceptance decisions to their participants no later than August 7th, 2023 (Monday) to allow sufficient time for travel planning and advance registration to the conference. All camera-ready material for the proceedings should be collected by August 21st, 2021 (Monday).

At least one workshop organizer is required to attend the workshop they are organizing.